Last updated: 27 June 2026
SiteCheck ("SiteCheck", "we", "us", "our") is committed to protecting your privacy. This policy explains what information we collect when you use sitecheckau.com and our biodiversity screening tool, how we use it, who we share it with, and how you can contact us about it.
This policy is written to reflect what we actually do, not a generic template. If any part of our process changes, we will update this page.
When you submit a site for screening, apply for beta access, or contact us, we collect:
We use the information you provide to:
We do not sell, rent, or trade your personal information to any third party for marketing purposes.
SiteCheck uses a small number of trusted third-party service providers to operate. Each handles a specific part of the process:
| Provider | Purpose | What they receive |
|---|---|---|
| Railway | Runs our screening application | Your submission data, processed temporarily during analysis |
| Cloudflare (R2) | Stores generated reports and source datasets | Your completed report files (Word document, maps, GeoJSON) |
| Resend | Sends confirmation and report delivery emails | Your name and email address |
| Stripe | Processes payment | Your payment details (Stripe is PCI-DSS compliant; we never see or store your card number) |
| Netlify | Hosts our website and contact form | Contact form submissions |
| Formspree | Handles beta application submissions | Beta application form details |
All providers above are reputable, established services with their own privacy and security obligations. We have selected providers that store data within secure, encrypted infrastructure.
Completed screening reports (Word document, PDF maps, GeoJSON data) are retained permanently in our secure cloud storage, so that you can request a copy of a past report at any time. Your contact details associated with a submission are retained for as long as your report is retained, unless you ask us to delete them.
If you would like your data deleted, contact us at info@sitecheckau.com and we will action this within a reasonable timeframe, subject to any legal or accounting obligations to retain transaction records.
Before any report is delivered to you, it is reviewed by a member of the SiteCheck team for accuracy and quality. This means your submission details and generated report are visible internally to our review team prior to delivery. This step exists to ensure the quality and accuracy of every report and does not involve sharing your information outside SiteCheck.
SiteCheck's screening process queries publicly available NSW Government spatial datasets (such as the Biodiversity Values Map, BioNet, and NSW Cadastre) and the iNaturalist community science database. These queries use only the location of the site you submit — your personal contact details are never sent to these external data sources. Information returned from these sources is publicly available environmental and ecological data, not personal information about you.
Our website may use standard, minimal cookies necessary for the site to function correctly (such as remembering form progress). We do not currently use third-party advertising or tracking cookies.
Under the Australian Privacy Principles, you have the right to:
To exercise any of these rights, contact us at info@sitecheckau.com. If you are not satisfied with our response, you may contact the Office of the Australian Information Commissioner (OAIC) at oaic.gov.au.
We take reasonable technical and organisational steps to protect your information, including encrypted data storage, secure payment processing through Stripe, and access controls limiting who can view submitted data. No method of transmission or storage is 100% secure, and we cannot guarantee absolute security, but we are committed to protecting your information to industry standard.
We may update this policy from time to time as our service evolves. The "Last updated" date at the top of this page will reflect the most recent change. Continued use of our service after a change constitutes acceptance of the updated policy.
If you have any questions about this Privacy Policy or how we handle your information, contact us at:
info@sitecheckau.com
SiteCheck, Newcastle, NSW, Australia